Booking-window worklists
Use historical inquiry timing and STR week and day to see which past groups deserve attention this week.
BUILT FOR PROACTIVE HOTEL SALES
Your history.
Your timing.
Your next
group booking.
The next group worth calling may already be in your sales history.
Upload past booking history. Find the groups entering their historical booking window. Keep the Excel workbook free, then unlock the live BWF worklist, Need Date Finder, and BWF Dialer when you are ready.
One property or a portfolio. Start with the booking history you already own.
HOTEL RESPONSE Example hotel⌄BOOKING WINDOW FINDER
This weekYour next conversation.
IN THEIR WINDOW22 groups
HISTORICAL VALUE$184kPast value · not a forecast
My worklist 22All groups☷ Filters
GROUP / ACCOUNTWINDOWPAST VALUE
SLSummit LeadershipCorporate · Avery MorganIn window$28,450
RTRegional TrainingAssociation · Jordan LeeIn window$16,800
NSNorthstar SalesCorporate · Taylor ReedIn window$22,600
ACAnnual ConferenceAssociation · Sam ParkerReview$19,750
History. Timing. Your next conversation.View worklist →
The window is opening.
Summit Leadership Retreat
Time to start the conversation.
AM
Avery Morgan
Contact + booking history.
One place. A clearer next step.
Illustrative preview · fictional groups and values
FOR THE GROUP BUSINESS THAT MATTERS TO YOUR HOTEL
Corporate meetingsAssociation groupsTraining & retreatsRepeat group business
SL
Summit Leadership RetreatA relationship worth revisiting.
YOUR GROUP HISTORYA better starting point.
Past group inquiry
HistoryCorporate · leadership retreat
Contact connected
ContactAvery Morgan · decision-maker
Booking window identified
Next stepA reason to reach out this week
✓ Your history is a sales asset.
START WITH THE GROUPS YOU KNOW
More than a report.
A reason to call.
Your past inquiries contain useful clues: when a group starts planning, when they arrive, who makes the decision, and what the business has been worth.
Booking Window Finder brings those clues together, so your team can move from reviewing history to starting a conversation.
- Find groups entering their planning window
- See the contact and booking history together
- Focus the team on the next useful action
A SIMPLE PLACE TO START
Bring your history.
Build your worklist.
No fresh list to buy. Start with the group booking history your hotel already owns.
- 01Upload booking history
BWF cleans, maps, deduplicates, and organizes your historical booking records.
- 02Download your free workbook
Keep an unlocked Excel file with Booking Window Days, STR Week, STR DOW, a Selected Date control, filters, and a Call Today view.
- 03Unlock the live sales system
Subscribe when you want the BWF worklist, Need Date Finder, dialer, team dashboards, and ongoing workflow.
Your group historyBooking history only for the free workbookCSV · XLSX
Booking WindowFinder A focused worklist
✓
Ready for the next conversation.History, contacts and timing together.
Booking windowsKnow when to reach out
Free Excel workbookKeep your booking-window data
Need Date FinderMatch historical groups to future need dates
BWF DialerMove from list to conversation
Team leaderboardGoals, progress, and gamified activity
Accounts + contactsKeep the live relationship inside BWF
THE TOOLS BEHIND THE TIMING
One worklist.
A clearer sales week.
The free workbook gives you the data. The paid platform gives your team the workflow to act on it every week.
- Live who-to-call worklist based on historical timing
- Need Date Finder for future compression and need periods
- Dialer, follow-up, goals, dashboards, and team accountability
MAKE THE NEXT CALL COUNT
A little preparation.
A better conversation.
Use the practice dialer to rehearse your approach before you contact a real group. Fictional contacts and scripted scenarios give your team a place to build confidence.
Then return to the worklist with the history, timing and context that make outreach relevant.
Try the practice dialerPRACTICE DIALERPractice mode
AM
Avery MorganFictional contact · corporate group
Practice“I noticed your retreat’s planning window is coming up. Is the group returning this year?”
A useful opening starts with what you know.
Fictional scenario. No real calls.
A MORE PROACTIVE ROUTINE
Give your history a weekly job.
History
Start with the group business
your hotel already knows.
Timing
Find the planning window.
Make the next call relevant.
Action
Put a focused worklist
in front of your sales team.
Contacts & booking history
See a contact’s associated bookings, historical value, phone number, email and notes in one place.
Filters & assignments
Review by segment and status, assign records and build a calling list that fits your property.
A place to practice
Rehearse with fictional contacts and scripted scenarios before starting a real sales conversation.
PWPAUL WOODLEYHOTEL SALES EXPERIENCE
A HOTELIER’S APPROACH
Built from the sales
side of the hotel.
Hotel Response was founded by Paul Woodley, a former hotel Director of Sales who helped protect group business through a receivership and hotel reflag.
Booking Window Finder brings that focus on owned sales history into your team’s weekly routine.
Talk with Paul about your propertyLAUNCH PRICING
One price per hotel. Bring the team.
No seat tax. Start free, keep the workbook, then subscribe when you want BWF working with your team every week.
Booking Window Finder
$297 / hotel / month
Unlimited hotel team users. Unlock the live worklist, Need Date Finder, BWF Dialer, team dashboards, and ongoing imports.
Start freeBooking Window Finder Annual
$2,970 / hotel / year
Everything in monthly. Pay the equivalent of 10 months and keep the property team together under one subscription.
See annual offerPrices in USD. Dialing, voice, AI, and telecommunications usage may be subject to plan allowances and additional usage charges. Portfolio pricing is available.
YOUR FREE BOOKING WINDOW WORKBOOK
Get the data before you buy the software.
Register for the free webinar or start your BWF trial. Upload past booking history and BWF will build an unlocked Excel workbook you can keep.
Upload history
Booking history only. No contact file is required to receive the workbook.
Watch the import agents work
Real processing steps clean, map, organize, and prepare your historical booking data.
Download the workbook
Change the Selected Date, filter active booking windows, and use the Call Today view.
DORMANT GOLD / DONE FOR YOU
Want Hotel Response to work the dormant history with you?
BWF gives your team the system. Dormant Gold is the $15,000 done-for-you CRM reactivation and sales recovery offer for hotels that want help mining owned history, dormant inquiries, and past relationships.
$15,000Done-for-you engagementTalk With Paul
What does Booking Window Finder do?
It turns historical group inquiries into a focused weekly worklist. Your team can find groups entering their planning window, review the relationship and decide who to contact next.
What do I get free?
During the free trial, upload your historical booking file and download an unlocked Booking Window Finder Excel workbook. It includes booking-window calculations, STR Week, STR DOW, a Selected Date control, filters, and a Call Today view. The free workbook is based on booking history and does not require contacts.
Does historical value predict future revenue?
No. Historical values describe past business. They help you prioritize conversations and are not a forecast or a revenue guarantee.
What unlocks with a subscription?
The paid hotel plan unlocks the live BWF worklist, Need Date Finder, BWF Dialer, team dashboards, goals, leaderboards, accounts, contacts, notes, and ongoing operating workflow.
Can I practice without calling a real person?
Yes. The practice dialer uses fictional contacts and scripted scenarios. It does not call real phone numbers.
What if I have a portfolio?
The launch plan is priced per hotel with unlimited hotel team users. Each property keeps its own data. Multi-property and management-company pricing is available for portfolios. Contact paul@hotelresponse.com.
Your next group
starts with a conversation.
Put the history you already own to work.
Give your team a better reason to call.